The consultant shall prepare a detailed baseline Project Budget in a form acceptable to the client, which will serve as the Project control  against which all Designer estimates, contractor bids and other cost information will be measured. The consultant shall submit this detailed  baseline Project Budget to the client within 10 days of Approval to proceed to the Construction Documents/Bidding Phase. The consultant  shall maintain and update the Project Budget throughout the term of this Contract. The consultant shall report any variances to the baseline  Project Budget as part of the Monthly Progress Report in accordance with the Project Scope and Budget Agreement.

The consultant shall prepare revisions to the Project Budget, as needed, and submit them to the client for approval. The consultant shall  assist the client in preparing and submitting the Budget Revision request. The consultant shall assist the client in providing materials and  documentation as requested.

• To identify and pre‐qualify consultants/designers/ contractors for specialized requirements of the project like lighting, acoustic, signage, landscaping, Firefighting works, plumbing and sanitary works, tiling, installation of modular kitchens, all other MEP and finishing works, etc. as per Client’s requirements.
• Carrying out independent quantities take‐off exercise for all tender packages & direct purchase items.
• Procurement strategy
• Preparation of procurement plan.
• Material procurement planning: Coordinate for selection of special materials, samples, mock ups etc.

Execution Approach

Consultant to constitute a core project team consisting of key members, who have experience in working on multi‐storied residential &

commercial township projects, and will address quality, safety and scheduling requirements,

Execution Phase

• Project coordination: Organize and conduct weekly meetings with consultants and contractors. Issue minutes of the same. Track the program schedule, cost against budget, variations, rate analysis/justifications, contract & claims management, Master schedule review & reports, cash-flow, inform client in case of any slippages and rework the same in order to meet the deadline. Also regular site meeting as and when required for  smooth running of the project.

The consultant shall prepare revisions to the Project Schedule, as needed, and submit them to the Client for approval.

Site Supervision: Full time – including night shift site supervision by team agreed as part of this contract. The Consultant shall ensure that they  manage their resources to ensure proper supervision of the night works to the satisfaction of the Client.

Track the program schedule, cost against budget, variations, rate analysis/justifications, contract and claims management, master schedule review  & reports and cash flow.

Prepare cash flow statement and monitor the same

Inform Client in case of any slippages and rework the same in order to meet the deadline.  Conduct regular site meetings as and when required for smooth running of the project.

Review and approve contractor’s schedules, quality assurance procedures (QAPs), FQAP, resources.  Site management:

As part of these services, following will be done

• Capability Evaluation
• Performance Evaluation
• Green Evaluation
• Physical Stock Verification

• Quality control: Approval of Project Quality Plan and monitor implementation of the same. Conduct Periodic Audits.
• Quality control: implementation of quality assurance procedures. This shall include monitoring and reporting various tests, also supervision for work to be carried out as required by consultants.
• Mock up creation for sample approval and quality benchmarking
• Quality Management System– to ensure the introduction of best practices and exceptional project controls on the said project.

• Monitor fulfillment of pre project safety requirements
• Establish safety and health parameters for the project. Ensuring required health and safety standards on site, labor camp and area around both. Conducting all relevant safety and health audits, reporting the same to client.
• The consultant shall keep a daily log containing a record of weather, the Contractor’s work on site, number of workers, visitors to the

site, safety status of the Project, equipment and equipment utilization, material and equipment deliveries, non-compliance with safety

procedures and issuance of any safety violation notifications, accidents, general description of work performed and visits of code  enforcement officials and any resulting reports or orders, verbal instruction to interpretations given to the Contractor, pay items,

Broad Responsibilities

• The Consultant will be overall responsible for advising the Clients in various managerial functions of project management i.e.
• Planning and Scheduling of project;
• Staffing and resource functions of contractor;
• Directing the contractors in project matters;
• Controlling including setting up of performance standards, measuring and reporting actual progress and interventions where necessary.
• Identifying all Contractors & allocating work as per schedule.
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Detailed Responsibilities: Function – wise

• Consultant’s Planning Engineer under the guidance of Client and with assistance from Contractor’s Planning team will work out a detail plan and Work Break Down Structure and also on CPM / PERT on Primavera/MS Project software.
• Mile stones and resources will be worked out to match progress envisaged. The critical activities will be identified and bottlenecks which

may create risks for project will be listed with suitable remedial actions.

• Planning being ongoing process, it will be reviewed as under –
•  

qWeekly internally i.e. among Consultant and Contractor & his team members. Minutes will be sent to coordination group of Client;

qFortnightly planning will be reviewed by coordination group of Client with coordination group of Consultant, Contractor and Design

Consultant.

qIntervention and financial impacts will be analyzed, crashing of activities and augmentation of resources will be presented in fortnightly  meetings. Tradeoffs between time and cost will be worked out for decision support process.

a. Organizing – Establish and approve internal organizational structure of contractor’s & Consultant teams from point of view of division

• Environment Impact Assessment (EIA) study.
• Liasoning with Govt. and/or Statutory/ Local Authorities
• Statutory compliances of Client / Contractors
• HR and PR management
• Permission for Utility Connections
• Site office facilities and infrastructure for PMC team
• Site Security
• Store and accounts  Management  of  Client  as  well  as  Contractor procured items

Reporting Requirements

The Consultant shall prepare and submit the following reports, in a format approved by the Client; Client shall generally hold meetings every

fortnightly to review the progress etc.

The Consultant shall maintain a complete Project file including, but not necessarily limited to, a copy of the executed agreements of the  Client- Client’s Project Manager, Client-Architect/Engineer and the Client-Contractor including copies of performance and payment bonds, a  master list of permits, certificates of insurance, licenses and approvals for the Project, correspondence, daily reports, payment records, shop  drawings, submittals, project schedules, requests for information, change orders/amendments, change directives and meeting minutes. The  Consultant shall assist the Client in responding to any public records request received by the Client.

• Monthly Progress Reports (MPR) – The Consultant shall provide daily basis & weekly basis reports and also, by no later than the eighth working day after the end of each month, prepare a brief progress report summarizing the work undertaken for the preceding month along with progress photographs. The report will outline any problems encountered (administrative, technical or financial) and give  recommendations on how such problems may be resolved. Brief work progress summaries will be included for civil works, outlining  problems encountered and proposing solutions. The reports shall also record the payment status of all contracts, all claims for costs or  time extensions submitted by the contractors, and any actions required of the Client and/or other agencies to facilitate timely works  implementation. The reports shall also be submitted in electronic format.
• Monthly Construction Progress (MCP) – The Consultant shall, by no later than the third working day after the end of each month, prepare a Monthly Construction Progress based on principle on BOQ quantities measured on site and applying the item rates arising from the contract. No part of the works shall be admitted in the MCP without quality test. On this base an Interim Certificate will be issued to pay  the Contractor. The reports shall also be submitted in electronic format.
• • Monthly Quality Program (MQP) – The Consultant shall, by no later than the eighth working day after the end of each month, prepare a Monthly Quality Program, according to overall work program, the test for each work package in progress and the preliminary acceptance test could be scheduled to be performed during the month. The reports shall also be submitted in electronic format.
  • Monthly Construction Cost Control (MCC) – The Consultant shall, by no later than the eighth working day after the end of each month, prepare a Monthly Construction Cost Control based on principle on BOQ (Budget Costs Work scheduled), MCC (Budget Costs Work Performed) and Interim Certificate (Actual Costs). The reports shall also be submitted in electronic format. However, the actual expenses

  incurred by client shall be shared every month with consultant to arrive the construction cost tracking.

  As Built Drawings

  The Consultant shall coordinate with the Contractor, Resident Architect and other Consultants deployed for the project by the Client to finalize  the ‘As built’ drawings and the same shall be scrutinized and duly approved. The Consultant shall Coordinate for submission of ‘As built’  drawings.